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Office Coordinator

Buffalo, NY 14220

Posted: 03/04/2026 Industry: Receptionist Job Number: 101226 Pay Rate: $20.00/hour

Job Description

Position SummaryWe are seeking a reliable and organized Office Coordinator to serve as the first point of contact for employees and visitors while supporting daily administrative and office operations. This individual will play a key role in maintaining a professional, efficient, and welcoming workplace environment.
Schedule: Monday –Friday | 7: 30 AM –4: 00 PM
Responsibilities·Greet employees and visitors, directing them to the appropriate contact or department·Pick up, drop off, sort, and distribute incoming and outgoing mail daily·Order and manage office supplies within a monthly budget·Coordinate employee uniforms, including placing orders, communicating with the uniform vendor, and balancing invoices·Collect temporary employee hours, submit them to the appropriate staffing agency, and reconcile weekly invoices·Maintain cleanliness and organization of the coffee room;monitor and order supplies as needed·Ensure the foyer remains clean, organized, and presentable at all times·Prepare and stock appropriate PPE for visitors and facility tours·Assemble new hire orientation binders as needed

Job Requirements

  • 1–2 years of experience in a front desk or reception role required
  • High School Diploma or GED required
  • Strong organizational and time management skills
  • Ability to manage multiple tasks and meet deadlines
  • Professional communication and customer service skills Basic invoicing and budgeting experience preferred
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About Buffalo, NY

Discover your next career opportunity in the vibrant city of Buffalo, New York! Unlock growth and success in the 'Queen City' as you explore our job listings. Buffalo boasts a diverse job market, with industries ranging from healthcare to technology, offering endless possibilities for career advancement. Immerse yourself in the rich culture and history of Buffalo, home to iconic landmarks like Niagara Falls, the Albright-Knox Art Gallery, Shea's Performing Arts Center, and the Buffalo Bills and Buffalo Sabres. Indulge in the famous Buffalo wings, while enjoying the charming neighborhoods and picturesque waterfront. Join us in seizing the exciting career prospects Buffalo has to offer!
716-634-3300 1775 Wehrle Dr. Williamsville, NY 14221

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