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Purchasing & Sales Support Coordinator

Orchard Park, NY 14127

Posted: 08/11/2026 Job Types: Permanent Industry: Customer Service Rep Job Number: 101296 Pay Rate: $60,000 - $65,000

Job Description

Purchasing & Sales Support Coordinator
Location: Orchard Park, NY (relocating to Cheektowaga, NY before winter)
Salary: $60, 000 - $65, 000/year (Based on experience)

Our client, a growing equipment and supplies distributor, is seeking an experienced Purchasing & Sales Support Coordinator to join their team. This is a key operational role responsible for supporting purchasing, inventory management, vendor communication, and sales order coordination.

The ideal candidate will have previous experience working within an equipment, industrial supply, or distribution environment and be comfortable reviewing, analyzing, and managing purchase orders, inventory needs, vendor communication, and order fulfillment issues.

This is not a traditional customer service role —the company is looking for someone who is analytical, proactive, and able to investigate problems, identify solutions, and improve processes.
Responsibilities:
  • Review, analyze, and manage purchase orders to ensure accuracy and timely fulfillment
  • Coordinate with vendors regarding pricing, availability, lead times, shipping updates, and order issues
  • Track inventory levels and assist with purchasing decisions and projections
  • Run purchasing, inventory, and sales reports to support operational planning
  • Research open sales orders and identify causes of delays or fulfillment issues
  • Match purchase orders with invoices and verify order accuracy
  • Communicate order status and timelines with vendors, customers, and internal teams
  • Maintain accurate records, documentation, and follow-up notes
  • Identify opportunities for process improvements and operational efficiencies
  • Work closely with leadership to resolve issues and improve workflow
Benefits Include:
  • Medical Insurance through Highmark BlueCross BlueShield (50% employer paid after 30 days)
  • Dental and Vision Insurance (eligible after 30 days)
  • 401(k) with company safe harbor match after one year
  • Paid Time Off
  • 40 hours paid sick time annually
  • Life Insurance
  • Opportunity for advancement




This is an excellent opportunity for a detail-oriented purchasing professional who enjoys problem-solving, working with vendors, and being a key part of a growing distribution team. Apply today!

Job Requirements

Qualifications:

  • Previous experience working for an equipment distributor, industrial supply company, or similar distribution environment required
  • Experience reviewing, analyzing, and managing purchase orders required
  • Background in purchasing, inventory, supply chain, sales support, or operations coordination preferred
  • Strong analytical and problem-solving skills
  • Excellent communication and follow-up abilities
  • Ability to manage multiple priorities in a fast-paced environment
  • Strong attention to detail and organizational skills
  • Proficiency with Microsoft Office and reporting systems
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About Orchard Park, NY

Step into an exciting career in Orchard Park, New York! This vibrant town, located in western New York near Buffalo, offers a perfect blend of small-town charm and big-city amenities. With a backdrop of scenic parks like Chestnut Ridge Park and amenities like the New Era Field, home of the Buffalo Bills, Orchard Park boasts a unique cultural scene. Explore local art galleries, catch a show at the beautiful historic Palace Theatre, or indulge in Buffalo's famous chicken wings. Don't miss out on the opportunity to join this thriving community and discover the growth opportunities that await you in Orchard Park. Explore our job listings today and kickstart your career in this enchanting region!
716-634-3300 1775 Wehrle Dr. Williamsville, NY 14221

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