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Administrative Assistant

Amherst, NY 14228

Posted: 06/20/2025 Job Types: Permanent Industry: Administrative Assistant Job Number: 101147 Pay Rate: $23-$25/hr.

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our client's team. The ideal candidate will provide essential support to ensure the smooth operation of the office. This role requires strong communication skills, proficiency in MS Word, Excel, PowerPoint, and a customer-focused attitude. The Administrative Assistant will be responsible for managing various administrative tasks, interacting with clients, adjusters, and maintaining efficient office procedures.
Schedule: Monday- Friday 8 am to 4 pm, 9 am to 5 pm
Benefits:
  • Health, dental, and vision insurance
  • Pension and 401k
  • Paid Time off including, paid holidays, vacation and personal days
  • Flexible spending account

Duties
  • Manage phone systems and respond to incoming calls with professionalism and courtesy, demonstrating excellent phone etiquette.
  • Assist in scheduling appointments and managing calendars for adjusters.
  • Organize and maintain files, both electronic and paper, ensuring easy access to important documents.
  • Provide support in preparing reports, presentations, and correspondence
  • Serve as a personal assistant to executives as needed, handling various tasks that require discretion and confidentiality.
  • Facilitate effective and professional communication
  • Perform data entry tasks accurately and efficiently while maintaining computer literacy standards.

Job Requirements

  • Proficiency in MS Word, Excel & PowerPoint is required; experience with other office software is a plus
  • 2-3 years of experience as an administrative assistant
  • Insurance background is preferred, but not a requirement
  • Strong computer literacy with the ability to type efficiently and accurately
  • Excellent organizational skills with the ability to manage multiple tasks simultaneously
  • Demonstrated ability to maintain confidentiality and handle sensitive information responsibly
  • Strong customer service skills with a friendly & professional demeanor and a willingness to assist others

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About Amherst, NY

Unlock Your Future in Amherst, New York! Nestled in the heart of picturesque Western New York, Amherst is a vibrant community brimming with career opportunities and endless possibilities for growth. The area boasts a rich cultural scene with attractions like the Albright-Knox Art Gallery, vibrant theater productions at Shea's Performing Arts Center, and the Buffalo Bills calling the nearby New Era Field home. Enjoy the region's diverse culinary scene, explore the outdoors at Chestnut Ridge Park, or catch a game at KeyBank Center, home of the Buffalo Sabres. Discover why Amherst is the perfect place to advance your career and experience its irresistible charm firsthand. Explore our job listings now!
716-634-3300 1775 Wehrle Dr. Williamsville, NY 14221

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